May 10, 2023
Have you spotted a gap in your workforce that a new employee could fill? If so, you’ll probably need to draw up a job requisition. Whether you need to meet the demands of a growing business or replace a former employee, a job requisition will clarify what you need and what it’s going to take to get there.
Before you jump into the process of filling a job role, though, have you considered using applicant tracking software? Tools like Jobspage make the whole process simpler. It enables you to manage all your applicants on one platform and create a company job page, and track and review applicants with ease.
In this guide, we’ll talk about what job requisitions are, why you need them, and, most importantly, how you write one effectively.
A job requisition is an in-house document that precisely defines a role within a company that needs to be filled. This is a formal document that holds all the information on the potential position. This includes a new employee’s potential pay, alongside classifications on whether the job is permanent or temporary. A job requisition can be used to justify the need to hire someone new to HR departments, managers, or stakeholders.
There’s no set format for job requisitions. Some companies may include a lot of information, and others, not so much.
The example below has specified each step in the process, along with the potential costs. With this high-level breakdown, those responsible for hiring can decide whether or not to move forward with the recruitment request.
You will also notice that this job requisition asks for a job description or a list of duties and responsibilities. These details highlight areas within the company where productivity could be improved, either with more manpower or additional skills. The HR department can then conduct its own investigation into whether a new hire would fill this productivity gap or if alternative solutions are the way forward.
Our next example of a job requisition form looks rather different from the previous one. You will notice it is far less focused on the recruitment process and has more emphasis on defining the role and the hiring committee. For example, it asks for a department ID, start date, and the names of interviewers.
While job requisition, job description, and job posting all sound similar, they are used for three different purposes within the recruitment process. Take a look at the table below for an explanation of each:
A job requisition form is an essential cog in the recruitment process. There’s a lot of communication involved in hiring someone new. Job requisition forms consolidate all the requirements into one document. This can then be shared with the HR and recruitment teams to ensure everyone is on the same page.
With that in mind, here are three reasons why job requisition forms are important for recruitment:
Now it’s time for a step-by-step guide on how to write an effective job requisition:
Highlight the value that filling the role will bring to your company. To get the thumbs up from other departments (like finance for example), you need to get specific.
Add specific metrics like a salary range and hiring costs to your job requisition. Write what a new hire will do for the company, such as help meet its targets or generate more revenue.
Write a detailed job description to pair with your job requisition. This will include the new hire’s duties and expertise. Your job description should paint a clear picture of your ideal candidate for your recruitment team. This will also help you when it comes to writing your job posting.
Be realistic with your expectations. Carefully consider how your budget aligns with your desired skills and experience. You should also be realistic about the start date and number of duties the employee will need to take on.
Input from other department managers and HR teams can help you get your requisition approved. Ask them to evaluate the situation and co-sign the requisition if they support your findings.
After you’ve got everyone on board and the hiring manager’s signed your job requisition form, you can go ahead and get the ball rolling. Share your form and job posting with the recruitment team or agency. You might also consider working with recruitment software like Jobspage. With this, your recruitment team can create professional job listings and pages to attract the best candidates. It will also help your team remain organized.
Next, we’ll go through what details to include in your job requisition. Keep in mind that everything at this stage is just a proposal. The final details will be decided after it gets approved.
Job requisition is a big responsibility within a company. There are a lot of aspects to consider when you put forward your ideas to the hiring manager. Gather all your supporting information to justify your request and get as many managers involved as possible.
Once you get your job requisition approved, use applicant tracking software to organize candidates and their respective resumes. With Jobspage you can publish job posts, discard unsuitable applicants, and move promising applicants onto the next stage of the process with a click of a button. Get started for free today.